Meeting & Events Coordinator (Cambridge, MA)

Company: CBRE
Location: Cambridge
Posted on: November 1, 2024

Job Description:

Meeting & Events Coordinator (Cambridge, MA)

Job ID

190821

Posted

25-Oct-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Cambridge - Massachusetts - United States of America

Job Role

Get ready for an exciting career with CBRE!

The Meeting & Events Coordinator is the customer service provider at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader.

What You'll Do

• Duties include but not limited to: moving, setting up and striking furniture, decor, removable walls, and event equipment, greeting guests, providing wayfinding support for attendees, preparing, refreshing and clearing food and beverage stations.
• Takes direction from senior meeting & events team members to meet the need the needs of partners, clients, and vendors. Relays potential issues/concerns to management as appropriate.
• Assists with logistics, coordination and day-of execution of meetings, conferences and events. Builds a hospitable environment for attendees, event owners, and vendors.
• Performs daily meeting and conference room turnover and/or midday room refresh, reconfigurations and evening resets for indoor and outdoor spaces.
• Responsible for post event storage and inventory of tables, chairs, AV equipment and communicates timing on cleaning services.
• Performs other tasks as assigned.
  
  What You'll Need
  
  
  • HS Diploma or GED required.
  • 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.
  • Open to flexible schedules.
  • An organized individual with the ability to complete multiple objectives in a timely manner.
  • Apply a high level of attention to detail as well as strong verbal and written skills.
  • Comfortable meeting and engaging with new people with a warm demeanor, being able to assess circumstances, empathize and offer help.
  • Ability to comprehend and interpret instructions, and memos and ask clarifying questions. Desire to present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Desire to learn new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
  • Ability to work requiring significant walking or through other means of mobility. This includes standing in position for extended periods, reaching, bending, stooping, pushing and/or pulling and frequently lifting up to 50 lbs.
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
    Why CBRE?
    
    We promote an inclusive environment and are committed to our employees feeling safe, valued, and heard! With a shared foundation of respect, integrity, service, and excellence-values we call RISE-we use our position as a leading global company to positively impact the lives of our employees and clients.
    
    Our competitive and comprehensive benefits program was designed to make sure you feel valued in your role, with benefits that support the mental, physical, emotional, and financial health of you and your family, such as Medical, Dental, Vision, Life Insurance, and 401k.
    
    Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
    
    Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
    
    NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
    
    Host
    
    Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
    
    Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
    
    The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
    
    Find out more

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