Freelance Event Specialist - Boston, MA
Company: Visit.org, Inc.
Location: Boston
Posted on: October 20, 2024
Job Description:
Visit.org is looking for an experienced, responsible, and driven
Freelance Event Specialist in Boston, MA to help us manage the
logistics of an upcoming in-person event. The right candidate will
be based in Boston, MA, have corporate event experience, an
entrepreneurial spirit, extreme passion for our mission, and the
energy and discipline to thrive in a start-up tech environment.Who
are we?Visit.org helps companies discover & book thousands of
carefully curated social impact team experiences, led by and
benefitting local nonprofits. With its proprietary library of
team-based experiences across 90+ countries, Visit.org provides HR,
DEI, CSR, and Meetings & Events leaders highly scalable, culturally
appropriate content for purpose-driven employee and client
engagement.Responsibilities:
- Coordinate all event details, shipping event materials, and
arranging staffing for each event. Be our onsite event coordinator
for engaging, team-building, social impact activities.
- Join virtual planning meetings ahead of each event with all
parties involved.
- Take ownership of in-person events: set up, align with the
on-site team, tear down, and ensure high-quality customer
experience.
- Represent Visit.org and solve problems at events.
- Manage roles and responsibilities with the onsite team,
including event hosts and corporate partners.
- Oversee the check-in process for in-person events, providing a
warm welcome to guests.
- Problem-solve issues such as missing supplies and technology
challenges.
- Send consistent updates, photos, and videos to the Events Team
throughout the event.
- Assist with breakdown after the event ends, helping to clean
the site and return materials.Qualifications:
- Fluency in English and strong communication skills.
- Based in Boston, MA.
- Flexible schedule with availability to work on a contract
per-event basis.
- Experience in managing complex, large-scale events and smaller
executive-level events.
- Proven experience in executing high-quality events and
enhancing customer experience.
- Resourceful and able to remain calm under pressure.
- Quick thinker with problem-solving skills.
- Organized and detail-oriented self-starter.
- Strong interpersonal and customer service skills.
- Experience with group facilitation and managing group
dynamics.
- Willing to work flexible hours, including nights and
weekends.
- Open to travel within the local region.
- Able to interact with large crowds.Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for extended periods.What we offer:This is an
on-location, in-person, per-event contract role in Boston, MA. This
role is open only to candidates already based in Boston, MA. No
relocation packages are offered at this time.
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Keywords: Visit.org, Inc., Lynn , Freelance Event Specialist - Boston, MA, Other , Boston, Massachusetts
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